Artificial Intelligence (AI) Policy

Effective Date: 1st June 2025

At The North Star Collective Consulting Limited, we recognize the transformative potential of Artificial Intelligence (AI) in enhancing business operations, decision-making, and client services. This policy outlines our approach to AI governance, ethical considerations, and compliance with UK regulations.

1. Purpose & Scope

This policy applies to all AI-driven tools, systems, and processes used within The North Star Collective Consulting Limited. It ensures responsible AI adoption while safeguarding data privacy, security, and ethical integrity.

2. Compliance with UK Regulations

We adhere to the following UK laws and frameworks:

  • UK General Data Protection Regulation (UK GDPR) – Ensuring lawful processing of personal data.

  • Data Protection Act 2018 – Governing data security and individual rights.

  • Equality Act 2010 – Preventing AI-driven bias and discrimination.

  • Privacy and Electronic Communications Regulations (PECR) – Regulating AI-powered communications and marketing.

3. Ethical AI Principles

We commit to the following ethical AI principles:

  • Transparency: Clearly communicating AI usage in our services.

  • Accountability: Ensuring human oversight in AI-driven decisions.

  • Fairness: Preventing bias and discrimination in AI models.

  • Privacy & Security: Protecting client and employee data from unauthorized access.

4. AI Usage & Governance

We implement AI responsibly in the following areas:

  • Data Analysis & Insights: AI enhances strategic decision-making while maintaining data integrity.

  • Process Automation: AI streamlines operations without compromising human oversight.

  • Client Services: AI-powered tools improve efficiency but do not replace human expertise.

5. Risk Management & Bias Mitigation

To prevent AI-related risks, we:

  • Conduct regular audits to assess AI fairness and accuracy.

  • Implement bias detection mechanisms in AI models.

  • Ensure human review of AI-generated recommendations.

6. Employee & Client Rights

Employees and clients have the right to:

  • Understand AI usage in consultancy services.

  • Opt-out of AI-driven interactions where applicable.

  • Request human intervention in AI-assisted decisions.

7. AI Policy Review & Updates

This policy is reviewed annually to align with evolving AI regulations and ethical standards. Updates will be communicated to all stakeholders.

8. Contact & Queries

If you have any questions about this AI Policy, please contact us:
• By email: admin@the-northstar-collective.com
• By visiting this page on our website: http://www.the-northstar-collective.com/contact-us
• By phone: 07793 013250